FRS Project Components Text Version

Graphic Version
Directories | Search | Admissions | Testudo | Calendar

University of Maryland Home Page
Financial Records System Project

Project Components

Fixed Assets

FRS can provide a stand alone database for our Inventory Control operation. Beginning in late summer, the Property Control Office will begin to track centrally, the campus inventory records using FRS instead of the current SCAN system. A small group of departmental inventory coordinators will begin a pilot test of the system in early fall. It is anticipated that the full campus will be trained and connected between January and March 2000. Starting on July 1, 2000, Fixed Assets will be fully integrated with Purchasing, Accounts Payable and Financial Accounting. This will result in an electronic entry into Fixed Assets at the time a capital or sensitive item is purchased, paid for and received.

Budget

The FRS Budget module will provide on-line budgeting capability for all departments. The Office of Budget and Fiscal Analysis will manage and provide access to the campus in order to prepare the FY 2001 Working Budget in April and May 2000.

Purchasing

The FRS system provides Procurement and Supply with the ability to conduct more activity on-line. System Users will have look-up capability to track the status of their requisitions and their Purchase Orders.

Accounts Payable

FRS is a fully integrated software application. This will enable the Accounts Payable Office to enter a vendor invoice. The system will then automatically match the purchase order and receiving report to create a voucher. This process will finally put an end to the current paper chase in AP.

Financial Accounting

The changes related to FRS should be minimal. FRS uses the same account and sub-code structure as FAS. There will be new account numbers for State accounts. However, there will be few changes in the Sponsored Accounts. The organizational codes will be redefined (Division, School, Department codes) and the structure will be consistent in PHR and other administrative processes. The current reporting tool, FAS WEB, will be recreated in FRS WEB. In addition, other electronic tools, particularly electronic forms will further enhance our current administrative environment.

Office of Information Technology/Operations & Enterprise Applications
College Park, MD 20742, USA
Copyright © 2000 University of Maryland
Contact us with comments, questions and feedback
Last modified Wednesday, May 3, 2000

Graphic Version	Directories \| Search \| Admissions \| Testudo \| Calendar
University of Maryland Home Page	Financial Records System Project

		Project Components Fixed Assets FRS can provide a stand alone database for our Inventory Control operation. Beginning in late summer, the Property Control Office will begin to track centrally, the campus inventory records using FRS instead of the current SCAN system. A small group of departmental inventory coordinators will begin a pilot test of the system in early fall. It is anticipated that the full campus will be trained and connected between January and March 2000. Starting on July 1, 2000, Fixed Assets will be fully integrated with Purchasing, Accounts Payable and Financial Accounting. This will result in an electronic entry into Fixed Assets at the time a capital or sensitive item is purchased, paid for and received. Budget The FRS Budget module will provide on-line budgeting capability for all departments. The Office of Budget and Fiscal Analysis will manage and provide access to the campus in order to prepare the FY 2001 Working Budget in April and May 2000. Purchasing The FRS system provides Procurement and Supply with the ability to conduct more activity on-line. System Users will have look-up capability to track the status of their requisitions and their Purchase Orders. Accounts Payable FRS is a fully integrated software application. This will enable the Accounts Payable Office to enter a vendor invoice. The system will then automatically match the purchase order and receiving report to create a voucher. This process will finally put an end to the current paper chase in AP. Financial Accounting The changes related to FRS should be minimal. FRS uses the same account and sub-code structure as FAS. There will be new account numbers for State accounts. However, there will be few changes in the Sponsored Accounts. The organizational codes will be redefined (Division, School, Department codes) and the structure will be consistent in PHR and other administrative processes. The current reporting tool, FAS WEB, will be recreated in FRS WEB. In addition, other electronic tools, particularly electronic forms will further enhance our current administrative environment.